Recruitment Virtual Assistant
Spend Your Time on People, Not Paperwork.
Recruiters and hiring managers lose hours to scheduling interviews, posting jobs and updating applicant tracking systems. A recruitment virtual assistant handles the coordination so you can focus on assessing talent and building relationships.
Service overview
Recruitment Virtual Assistant, Explained
Recruitment is a people business buried under admin. For every placement there are dozens of profiles reviewed, emails sent, calendars juggled and system updates logged. When volume rises, candidate experience is often the first casualty, slow replies and confusing scheduling cost you good people.
A recruitment virtual assistant supports the whole hiring pipeline. They research and source candidate profiles to your brief, post and refresh job ads, coordinate interviews across busy calendars, keep candidates informed and maintain clean data in your applicant tracking system.
Hiring decisions always remain with you. Your assistant's role is to keep the process fast, organized and respectful for everyone involved.
What we handle
What Your Assistant Can Take Off Your Plate
Sourcing research
- Searching job boards and LinkedIn to your brief
- Building longlists with notes on fit
- Researching target companies and talent pools
- Maintaining talent pipelines for future roles
Job posting
- Formatting and posting job ads
- Refreshing and closing listings
- Tracking applicant sources
- Updating careers page content
Interview scheduling
- Coordinating interviewer and candidate calendars
- Sending invites with links and instructions
- Rescheduling and reminders
- Collecting interviewer feedback
ATS & candidate communication
- Updating candidate stages and notes
- Acknowledgment and status emails
- Rejection emails using approved templates
- Offer and onboarding paperwork admin
Who it's for
Is This the Right Support for You?
Recruitment agencies
Recruiters who want more time on calls with clients and candidates.
In-house talent teams
Lean teams managing multiple open roles at once.
Fast-growing startups
Founders and managers hiring without a dedicated recruiter.
Staffing firms
High-volume coordination and compliance paperwork.
Business benefits
What Changes When You Delegate
Faster time-to-interview
Scheduling happens in hours, not days.
Better candidate experience
Timely, courteous updates at every stage.
Cleaner ATS data
Accurate stages and notes for reliable reporting.
More recruiter capacity
Handle more roles without burning out.
Example workflows
What This Looks Like in Practice
Coordinating a panel interview
- 1You move a candidate to 'Interview' in your ATS
- 2Your assistant finds a slot that works for three interviewers and the candidate
- 3Sends calendar invites with the video link, agenda and role details
- 4Sends reminders and collects scorecards afterwards
Building a longlist
- 1You share the job brief and must-have criteria
- 2Your assistant searches approved sources and shortlists matching profiles
- 3Adds notes on how each candidate meets the criteria
- 4Delivers the longlist in your ATS or a shared sheet for your review
Commonly used software
We Work Inside Your Tools
Your assistant works in the systems your business already uses. Tool familiarity varies by assistant, so we confirm the right fit for your stack during matching.
- Greenhouse
- Lever
- Workable
- BambooHR
- Bullhorn
- JobAdder
- Recruitee
- LinkedIn Recruiter
- Indeed
- Calendly
- GoodTime
- Google Workspace
- Microsoft 365
- Slack
Product names are trademarks of their respective owners. Listing them does not imply partnership or certification.
How Tendaji VA supports the workflow
Structured From Day One
We start by learning your hiring process: stages, templates, interview formats and how you assess candidates. Your assistant gets ATS access with appropriate permissions and works from approved communication templates.
Candidate data is personal data, so we agree data-handling expectations upfront and follow your instructions on retention and access. We'll also discuss any obligations specific to your market before work begins.
Human oversight & AI
Smart Tools. Human Responsibility.
AI screening and drafting tools are spreading quickly in recruitment, and they raise real questions about fairness and accuracy. Where you use them, your assistant can work alongside them, but every candidate deserves to be treated with respect and judged fairly. We keep a person in the loop for communication and leave hiring decisions entirely with you.
How we use AI responsiblyHow it works
Getting Help Shouldn't Add More Work to Your Day.
- 01
Tell us what you need
Book a free consultation or send an enquiry, and tell us which tasks are taking up your time.
- 02
Discuss your workflow
We talk through your tools, processes, priorities, communication preferences and the working-hour overlap you need.
- 03
Agree scope and pricing
You receive a clear written proposal covering tasks, availability, hours and price, with no obligation.
- 04
Onboard and delegate
We set up secure access, document your first processes and you start handing work over, with regular check-ins.
Pricing
Hourly or monthly. Quoted in your currency.
The cost of recruitment virtual assistant depends on hours, complexity and the working-hour overlap you need. Tell us about your workload and we'll send a clear written quote in US dollars, pounds, Australian or Canadian dollars.
Where we support
Recruitment Virtual Assistant for international businesses
Popular with: Recruitment & Staffing
FAQ
Recruitment Virtual Assistant FAQs
Can a recruitment VA screen candidates?
Your assistant can check applications against objective criteria you define and organize them for review. Assessment and hiring decisions remain with you.
Do you have access to paid recruitment databases?
Your assistant can use the platforms you subscribe to, such as LinkedIn Recruiter, via a seat you provide.
How do you protect candidate data?
We follow your data-handling instructions, work within your systems and avoid copying candidate information elsewhere.
Can you support recruitment in the UK and Australia as well as the US?
Yes. Your assistant follows your local process and templates.
Related services
Often Combined With
Inbox & Calendar Management
A calmer inbox and a calendar that protects your time instead of consuming it.
ExploreData Entry & Research
Accurate data entry, list building, market research and tidy, usable spreadsheets.
ExploreAdministrative Support
Email, scheduling, documents, spreadsheets and the daily admin that keeps a business running.
ExploreReady when you are
Ready to Get Hours Back in Your Week?
Tell us what is taking up your time. We'll help you explore a practical virtual assistant arrangement for your business.
Ready to get started?
Let's Get Some Work Off Your Plate.
Tell us what is taking up your time. We'll help you explore a practical support solution.
- Phone / WhatsApp+254 714 089 042
- Emailva@tendaji-va.co.ke
- HeadquartersNairobi, Kenya
Ask About Recruitment Virtual Assistant
Share a few details and we'll reply by email to arrange next steps.