Data Entry & Research
Clean Data. Useful Research. Without the Late Nights.
Messy spreadsheets, half-updated CRMs and research you never quite get round to all cost you better decisions. Our data entry and research assistants capture, clean and organize your information accurately, and turn questions into clear, sourced answers.
Service overview
Data Entry & Research, Explained
Data entry is rarely anyone's favorite job, which is exactly why it gets neglected. Contacts aren't added to the CRM, invoices aren't logged, product information is inconsistent across platforms. Over time, small gaps add up to reports you can't trust and opportunities you can't see.
Research has the opposite problem: it's important, but it takes long, focused stretches of time that business owners rarely have. Whether you need a list of potential partners, a comparison of suppliers or an overview of a new market, it tends to sit on the to-do list for weeks.
Our data entry and research support gives you a careful, detail-oriented assistant for both. They follow consistent rules for entering and checking data, keep your records clean, and deliver research in a structured format with sources, so you can act on it with confidence.
What we handle
What Your Assistant Can Take Off Your Plate
Data entry
- CRM and database updates
- Transferring data between systems
- Invoice, order and receipt logging
- Digitizing forms and scanned documents
Data clean-up
- Removing duplicates and fixing formatting
- Standardizing names, addresses and categories
- Filling gaps from reliable sources
- Spreadsheet restructuring and formulas
Research
- Market and competitor research
- Supplier and vendor comparisons
- Prospect and partner list building
- Summarizing reports and industry news
Outputs
- Structured spreadsheets and databases
- Short research briefs with sources
- Dashboards and summary tables
- Regular data-quality checks
Who it's for
Is This the Right Support for You?
Sales and marketing teams
Need clean, enriched contact lists and a CRM your team can rely on.
E-commerce businesses
Have product catalogs, orders and inventory data spread across platforms.
Founders exploring opportunities
Want market, competitor or supplier research done properly without losing a week to it.
Operations and finance teams
Need records entered consistently and reconciled with source documents.
Business benefits
What Changes When You Delegate
Data you can trust
Consistent rules and checks mean fewer errors and better reports.
Faster decisions
Research arrives organized and summarized, ready to act on.
Cleaner systems
A CRM and spreadsheets your whole team can actually use.
Focus for your team
Skilled people spend time on analysis, not copying and pasting.
Example workflows
What This Looks Like in Practice
Building a prospect list
- 1You define the ideal customer: industry, size, location and role
- 2Your assistant researches companies and contacts from approved sources
- 3Verifies details and removes duplicates against your existing CRM
- 4Delivers a clean spreadsheet or imports directly into your CRM
Competitor snapshot
- 1You name five competitors and the questions you care about
- 2Your assistant reviews their websites, pricing pages, reviews and social channels
- 3Compiles findings into a comparison table
- 4Writes a one-page summary of key differences and gaps
Commonly used software
We Work Inside Your Tools
Your assistant works in the systems your business already uses. Tool familiarity varies by assistant, so we confirm the right fit for your stack during matching.
- Microsoft Excel
- Google Sheets
- Airtable
- HubSpot
- Salesforce
- Pipedrive
- Zoho CRM
- Notion
- LinkedIn Sales Navigator
- Apollo
- Shopify
- QuickBooks Online
- Xero
- Typeform
Product names are trademarks of their respective owners. Listing them does not imply partnership or certification.
How Tendaji VA supports the workflow
Structured From Day One
Good data work starts with good rules. Before your assistant enters a single record, we agree formats, required fields, naming conventions and how to handle anything unclear. For research, we agree the question, the sources you trust and how you'd like findings presented.
Your assistant then works through the task methodically, with spot-checks to keep accuracy high. For ongoing data entry, we can set a regular rhythm, daily, weekly or as documents arrive, so your records never fall behind again.
Human oversight & AI
Smart Tools. Human Responsibility.
AI and automation tools are excellent at moving structured data between systems, and where an automation can do the job reliably we'll tell you. But real-world data is messy: names misspelled, documents unclear, sources that contradict each other. Research generated by AI can also contain confident-sounding errors. A human assistant checks sources, resolves ambiguities sensibly and flags what needs your judgment, so what lands in your systems is accurate.
How we use AI responsiblyHow it works
Getting Help Shouldn't Add More Work to Your Day.
- 01
Tell us what you need
Book a free consultation or send an enquiry, and tell us which tasks are taking up your time.
- 02
Discuss your workflow
We talk through your tools, processes, priorities, communication preferences and the working-hour overlap you need.
- 03
Agree scope and pricing
You receive a clear written proposal covering tasks, availability, hours and price, with no obligation.
- 04
Onboard and delegate
We set up secure access, document your first processes and you start handing work over, with regular check-ins.
Pricing
Hourly or monthly. Quoted in your currency.
The cost of data entry & research depends on hours, complexity and the working-hour overlap you need. Tell us about your workload and we'll send a clear written quote in US dollars, pounds, Australian or Canadian dollars.
Where we support
Data Entry & Research for international businesses
Popular with: Startups, E-commerce & Online Retail, Property Management, Healthcare Administration
FAQ
Data Entry & Research FAQs
How do you ensure data entry accuracy?
We agree clear rules before starting, use validation in spreadsheets where possible and build in spot-checks. Anything ambiguous is flagged rather than guessed.
Can you research anything?
We can research most business topics using publicly available information and any sources you provide. We don't access data unlawfully or bypass website terms, and we'll always cite where information came from.
Can you work directly in our CRM?
Yes. Your assistant can work inside your CRM with their own user account and the permissions you set.
Do you handle personal data under privacy laws like GDPR?
We follow your instructions as data controller and agree data-handling expectations upfront. If your data is subject to specific regulations, we'll discuss requirements before work begins.
Related services
Often Combined With
Lead Generation
Prospect research, list building and lead qualification that feed your sales pipeline.
ExploreAdministrative Support
Email, scheduling, documents, spreadsheets and the daily admin that keeps a business running.
ExploreSales Support
CRM updates, follow-ups, appointment setting and pipeline admin that free your sellers to sell.
ExploreReady when you are
Ready to Get Hours Back in Your Week?
Tell us what is taking up your time. We'll help you explore a practical virtual assistant arrangement for your business.
Ready to get started?
Let's Get Some Work Off Your Plate.
Tell us what is taking up your time. We'll help you explore a practical support solution.
- Phone / WhatsApp+254 714 089 042
- Emailva@tendaji-va.co.ke
- HeadquartersNairobi, Kenya
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