Based in Nairobi, Kenya | Supporting businesses across the USA, UK, Australia & Canada
Real Estate Virtual Assistant
In real estate, the money is made in conversations, viewings and negotiations, not in data entry. A real estate virtual assistant handles listing admin, lead follow-up, scheduling and paperwork organization so agents and brokers can stay in front of clients.
Service overview
Real estate professionals juggle an unusual mix of work: marketing properties, nurturing leads that may take months to convert, coordinating viewings, keeping transactions on track and maintaining a CRM full of relationships. Much of it is time-sensitive, and much of it happens when agents are out of the office.
A real estate virtual assistant takes on the administrative backbone of that work. They prepare and update listings, respond to property enquiries quickly, follow up with leads consistently, coordinate showings and keep transaction documents organized and on schedule.
Our real estate assistants provide administrative support only. Licensed activities (such as negotiating, giving advice on transactions or showing properties) remain with you and your licensed team, in line with the rules in your state or country.
What we handle
Who it's for
Top-producing individual agents who need admin help without hiring a full-time assistant.
Teams that want shared lead management and listing support.
Offices needing back-office support for multiple agents.
Portfolio owners who need research and admin support.
Business benefits
Enquiries get a prompt reply while you're showing homes.
Long-term leads are nurtured instead of forgotten.
Deadlines tracked and documents in order.
Agents focus on relationships and closing.
Example workflows
Commonly used software
Your assistant works in the systems your business already uses. Tool familiarity varies by assistant, so we confirm the right fit for your stack during matching.
Product names are trademarks of their respective owners. Listing them does not imply partnership or certification.
How Tendaji VA supports the workflow
Real estate workflows vary by market, so we start by understanding your systems, portals, brand guidelines and how your leads arrive. We'll agree response templates, CRM rules and how your assistant should hand over warm leads to you.
Your assistant then builds a daily routine around your pipeline (new enquiries, follow-ups, scheduling and listing updates) with a regular summary of where everything stands.
Human oversight & AI
AI can help draft a property description or summarize a long email chain, and your assistant may use those tools with your approval. But buyers and sellers are making some of the biggest decisions of their lives. Thoughtful, accurate communication and careful handling of documents need a human eye, especially when facts about a property must be exactly right.
How we use AI responsiblyHow it works
Book a free consultation or send an enquiry, and tell us which tasks are taking up your time.
We talk through your tools, processes, priorities, communication preferences and the working-hour overlap you need.
You receive a clear written proposal covering tasks, availability, hours and price, with no obligation.
We set up secure access, document your first processes and you start handing work over, with regular check-ins.
Pricing
The cost of real estate virtual assistant depends on hours, complexity and the working-hour overlap you need. Tell us about your workload and we'll send a clear written quote in US dollars, pounds, Australian or Canadian dollars.
FAQ
No. Our assistants provide remote administrative support only. Licensed activities stay with you and your licensed team.
Yes. Your assistant learns your local portals, CRM and processes during onboarding.
Your assistant can support transaction coordination, tracking deadlines, organizing documents and chasing paperwork, under your supervision and according to your brokerage's requirements.
Yes. Listing graphics and social posts are a common addition to real estate support.
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ExploreGuides
3 min read
Tasks real estate agents can delegate to a virtual assistant: lead follow-up, listing admin, showings, CRM and paperwork, plus licensing limits.
Read More: Virtual Assistants for Real Estate Agents: Tasks to DelegateReady when you are
Tell us what is taking up your time. We'll help you explore a practical virtual assistant arrangement for your business.
Ready to get started?
Tell us what is taking up your time. We'll help you explore a practical support solution.
Share a few details and we'll reply by email to arrange next steps.
